Boy Scouts of America

Occoneechee Council

Unit Renewal

Occoneechee Council > Unit Renewal
Complete Unit Renewal FIRST
  • Unit Renewals should be done before any Member Renewal.
  • The designated Key 3 doing Unit Renewals (the Chartered Organization Representative (COR), Chartered Unit Representative (CUR) or the COR/CUR delegates) can complete the Unit Renewal starting 2 months prior to current Unit Term expiration. For most units, that would begin in November.
  • Payment for Unit Renewal is $100 annually. If paid online via credit/debit card, there will be a $3 service fee.  If paid online via ACH, there will be a $1 service fee.  You may also choose to turn your Unit Renewal in at the Council office. 
  • It is not possible to add people to the roster during the Unit Renewal process. If the unit needs to add new people to required positions, this must be done using the normal new member application process.
  • All new member additions or position changes must be processed before the Unit Renewal and before the unit registration expires. There is no grace/lapse period for this, and the Council cannot extend this deadline.
Tips for a successful unit renewal:
  1. Remember: This process only renews the unit, not any of the members, which is a separate process based on the joining date or their last renewal date.
  2. A unit can renew two months prior to expiration.  Expiration date = January 30, renewal opportunity begins November 1.
  3. A unit has a three-month lapsed period after the unit expires.  Expiration date = June 30, lapse period ends Sept 30, will drop Oct 1.
  4. It is recommended to pre-check all requirements are met prior to proceeding to avoid any validation issues.  When doing the renewal online, a validation process will run to confirm required items, i.e., is the unit leadership correct, do all adults have current YPT,  checks other unit-related validations, etc.

    Validation Codes in Unit Renewal:
         * Errors (red) will not let you proceed.
         * Warnings (yellow) will allow you to proceed.

         a. Leaders do not have current Youth Protection Training – Error.(most common)
         b. Unit does not have required number of leadership positions – Error.
         c. Leaders are less than 18 years old – Error.
         d. Youth do not meet the age/grade requirement for the program – Error.
         e. Leaders do not have completed CBC Authorizations – Warning
         f. Adults do not have SSN – Warning

  5. Check your leadership positions and make sure you have the correct names in the correct positions.  If not, the Chartered Organization Representative (COR), Chartered Unit Representative (CUR) or the COR/CUR delegates can use the “Position Manager,” also found in Organization Manager, to edit and then wait overnight for the data jobs to run,  Then you can validate again.
  6. Have a credit card or ACH information handy to pay the Unit Recharter fee ($100.00 + service fee).
  7. Proceed with unit renewal.

A member of the Key 3 will log in to their my.Scouting account and go to Menu>Organization Manager>Unit Renewal.

When selected, the validation process automatically runs and will show any errors that must be cleared up before proceeding. Each time you open the Unit Renewal page, the validation check processes again.

National BSA Unit Renewal 1

Once all validation errors have been resolved, “sign” the renewal by entering you name approving the leadership for renewal and then select “Next Step: Unit Pin Review.”

National BSA Unit Renewal 2

Make any necessary changes to the Unit Pin Setup. Be sure your unit data shown on BeAScout corresponds with the “Fields to Display on Unit Pin,” and make any necessary corrections.

Then select “Continue to Unit Renewal.”

National BSA Unit Renewal 3

Select “Credit Card” or “Bank Account” (ACH). Enter the credit card or bank account (ACH) information on the appropriate tab.

Unit ACH for Renewal Instructions

You may also choose to turn your Unit Renewal in at the Council office.  If you prefer to do this, be sure to print the Unit Renewal Paper and take it with you. This needs to be turned in NO LATER THAN the first 30 days you are eligible for Unit Renewal.

National BSA Unit Renewal 4

As a unit, you have the option to securely store the payment information for next year if desired.

Select “Submit Payment” if paying by credit card or “Pay with Bank Account” if paying by ACH.

National BSA Unit Renewal 5

Click on “Submit Payment” (if by credit card) or “Pay With Bank Account” (if by ACH).

National BSA Unit Renewal 6

You will next see a recap of the fees. Select “Go to Confirmation.”

National BSA Unit Renewal 7

You will next see the payment processing and confirmation page, at the same time, an email confirmation and receipt will be sent to the email address provided in the billing information section.

Once payment is made, confirmation is shown on screen and will remain there until next year, when it is time to renew the Unit again.

National BSA Unit Renewal 8

Your unit is now submitted for renewal and will be posted overnight.

National BSA Unit Renewal 9

Complete the Member Renewal LAST

    • Member Renewals can begin once your Unit Renewal is completed and Paid
    • Link to the four Occoneechee specific Member Unit Renewal options which are at: https://ocscouts.org/renewal/
    • Link above lists the 2025 budget year Occoneechee Council Registration Fees
    • Let your Unit know which one of the four options your Unit chooses to follow
    • Choose and COMMUNICATE to your Unit Members that they will receive an email from the National Council two months prior to their membership expiration date. For a large majority of Units, that will be on November 1st.

Additional information and videos may be found at the National webpage:

Unit and Membership Renewal